Ahoy Matie! Welcome to the 2008 Columbia County Fair & Rodeo "Pirates of the County". This year's event is a treasure chest full of fun and excitement. We are currently in the process of booking vendors for the 2008 Fair. We give 1st preference for location and category to our vendors from last year and then open it up on a first come first serve basis.

If you are interested in becoming a vendor we ask that you read everything completely and make copies of the vendor agreement part 1 & 2, the Camping Reservation and Cash Register Specifications & Procedure forms for your records. We have also included a Vendor Fact Sheet for you to keep for quick reference.

If you are a food or special attraction vendor (only) you will be required to ring all sales through a cash register and pay a 15% commission. See the included Cash Register Specifications and Procedures sheet for details. All other vendors are not required to pay a commission. Food vendors will also be required to fill out the county’s Temporary Restaurant License.

If you are a food or special attraction vendor or represent a brand name product or service, please contact us first to see if that category is available. Upon receiving your agreement & vendor fees we will contact you immediately with a confirmation.
 

2008 Vendor Forms:

Vendor Agreement Parts 1 & 2

Fire Department Regulations

Cash Register Specifications & Procedures

Camping Reservation Form

Vendor Fact Sheet

Mailing Address PO Box 74 * Physical Address 58892 Saulser Rd. St. Helens Or 97051
Voice (503) 397-4231 * Fax (503) 397-9704 * eventcomplex@comcast.net

Fair Hours & Vendor Hours:

Wednesday / Thursday 10am – 11pm
Friday / Saturday 10am – 12 midnight
Sunday 10am – 5pm
(Gates will open at 7am and close 1 hour after the fair closes except on Sunday gates will close at 9pm) 

Send all of the applicable forms listed above with your signature. Be sure to make copies for your records before sending them in to the Event Complex office. The Temporary Restaurant License (if applicable) needs to be sent with appropriate fees to the Oregon Dept. of Human Services.

Fees:

Vendor fees are due with the Vendor Agreement to reserve your space. Pavilion & Agricultural Building spaces are reserved on a 1st come 1st serve basis with priority given to the previous vendors. Checks should be written to the Columbia County Event Complex.

Food & special attraction vendors:  

Food and Special attraction vendors (where the customer pays to participate in an activity) are required to pay a 15% commission on income generated from the sale of products or services. The commission is due at the close of fair. These vendors will be required to supply their own cash register. See the Cash Register Specifications and Procedure sheet for specific requirements.

Deliveries:

During the fair vendor delivery vehicles are allowed on the grounds from 7:30am – 9:30am. If you need to have product delivered during fair hours please have the driver come to the south gate #2, you will be contacted to accept delivery and fair volunteers will transfer the product to your booth in a gator or golf cart.

Passes:

Each vendor will be given 20 day passes & 20 day parking passes for employees or volunteers working their booth. Additional day passes are available for $7 prior to the start of fair, then $8 after and parking passes for $2 each at the fair office.

Space location/ priority:

Vendors who purchased booth space last year will be given the first right of refusal in a limited category. Vendors who purchased Pavilion and Agricultural booth space will be given the 1st right of refusal to have the same booth space again this year. If the vendor does not respond within 30 days of this notice the space will become available on a first come, first serve basis. Outdoor space locations (Rodeo Row & Vendor Village) are not pre-assigned and will be shown to the vendor upon their arrival.

Security:

Security at the fairgrounds is provided from Wednesday, July 18th through Sunday, July 22nd. If you plan to begin setting up your booth early, please understand that it is at your own risk and that it is recommended that you bring in only your structure and/ or larger items in advance. Fairground gates will be locked each night. Both the Pavilion & Agricultural building booths can be locked by the vendor. Vendors must supply their own lock.

Category Exclusivity: